The role of the DER, or Designated Employer Representative, in a drug testing program is not only essential for compliance (especially in federal/DOT testing programs), but also for fostering a safe workplace.
The DER is the main point of contact for whomever conducts drug and alcohol screens for the company (this could be a clinic, or a business that offers third-party administration of drug screen programs). Only the DER is allowed to receive drug and alcohol test results from the administrators of those tests.
DER Responsibilities
But the DER does much more than just act as a point of contact:
- DERs are responsible for coordinating their company’s drug screen program, oftentimes with a third-party testing agency. In a federal/DOT situation, the DER must be aware of all rules and regulations regarding federal tests.
- DERs keep records of drug and alcohol tests, including the original chains of custody for the tests.
- DERs are tasked with making important decisions regarding testing, for instance making sure safety-sensitive employees are removed from their positions upon receipt of a positive drug or alcohol test.
- The DER is the company point person for ensuring compliance with company policy as well as local, state, and federal testing regulations. Therefore the DER must be properly trained in drug and alcohol testing procedures, relevant laws, and all company policies.
- The DER is responsible for ensuring that company employees are appropriately informed about company drug and alcohol policies and the consequences for non-compliance.
In the complex landscape of drug testing programs, the Designated Employer Representative serves as a linchpin, ensuring safety, compliance, and accountability within their organization.
At TSS, it is our goal to support this very important role and ensure that the person in your company who is overseeing the drug and alcohol testing program is prepared. Whether you are a TSS client or not, we feel it is important for a DER to gain as much knowledge as possible about the drug screening environment, the regulations, and how to ensure a quality experience for the employer and employee.
Consider joining TSS for the next DER training webinar on Tuesday, February 4, 2025. To sign up, email eric@tss-safety.com. Include your company name, your name, email address and what class you would like to sign up for. He will then send you a calendar link. Make sure to let Eric know if you are a member of the TSS consortium! Stay tuned to our training calendar for more sessions in the coming months.